Tips for Using AirBnB and vrbo

Vacation rental companies like Airbnb, vrbo, Vacatia, and HouseTrip all make it easier to find and rent vacations homes, apartments and rooms. Vacation rentals are no longer just the purview of beach vacations, but have cropped up all over the world as an alternative to hotel stays. We have used vrbo and Airbnb multiple times to book apartments, condos and homes in Barcelona, Madrid, Rome, Positano, Cape Cod, Maine, and more.

The Pros and Cons of Airbnb


Price : We recently went to Rome during high season and all the hotels recommended to us in the city center were upwards of 500 euro per night for a triple. That means a double bed and a cot in one small European hotel room. However, we were able to find a 3 bedroom, 2 full bath apartment with kitchen, living room, air conditioning, WiFi, and a washer for just over $300 per night.

Space: Especially in Europe or large cities, you will get more for your money with a rental and at the end of a busy day, it is so much less stressful on the whole family to have some quiet time without being right on top of each other. The extra space (and bathroom) also helps to get everyone up and out in the morning. For families with young children it is also nice to have a place to relax after the kids go to bed without having to hide out in the bathroom.

Convenience: When I am on vacation I don’t like to cook a lot, especially since I view trying local foods part of the travel experience. However, I love the convenience of having a fridge to store beverages and snacks, or the ability to make coffee in the morning. Plus, we have found that everyone has more energy and patience if we don’t need to eat out for three meals at day (especially at those restaurants that operate on “vacation” time.) We tend to pick up some eggs, bread, and other basics so we can eat breakfast at “home” before heading out to explore

Authenticity: It is nice to be a step away from the prime tourist areas and experience what it is like to live as a local.


Lack of Amenities: When you select a rental vs a hotel, you give up the amenities such as room service, bellman, concierge, room service, daily maid service, and all those little bottles of shampoo and lotion. However, depending upon your host or their management company, some of these conveniences may still be available. Some rentals offer daily cleaning for an extra charge. Many hosts will arrange transportation or make reservations for you if you arrange this in advance. I have even had a host help arrange porters in Positano and another give me a box of chocolates upon arrival when he knew it was my birthday. Some may include basic paper products and cleaning supplies but you may need to purchase more.

Forced independence: Without someone to draw you a map, call you a cab, or make reservations, you will be forced to do a little more yourself. I have found that most hosts supply a guide or document with important numbers, information about public transportation, and recommendations for local markets and restaurants.

Luxury: If you have ever rented a beach house or ski condo you have probably found that people tend to furnish rental properties with hand me downs and not the softest linens. You can tell a lot about the furnishings from the photos but for the beds you will need to rely on reviews, and chances are the towels will be neither plentiful nor plush but you can make do.

Apartment rentals usually require a multiple night stay but you may find some available for as short as a weekend. If you decide to rent an apartment, house or room, there are some things to look out for. These are the steps and tips I follow and so far (fingers crossed) we have been happy.

Tips for Using AirBnB and vrbo for Vacation Rentals

1. Create a requirements list. Decide what do you absolutely need in a vacation rental — number of bedrooms, types/set up of beds (note you are unlikely to find many king beds in Europe), air conditioning, WiFi, number of bathrooms (full or partial), kitchen, washing machine, TV, elevator, etc.

2. Create a wish list. What are nice to haves? Mid-week cleaning, terrace, satellite TV (keep in mind when traveling internationally that they may have flat screens but without satellite you will be watching in the local language. We never watch TV on vacation so it doesn’t matter to us but it can be a disappointment to some.)

3. Determine your ideal locations. Learn about your destination and what attractions you want to see and what environment you want to figure out the ideal neighborhoods. Do you want to be in the tourist center, the up and coming trendy neighborhood, the sleepy suburbs? Look at public transportation options if you aren’t driving to figure out how you will be getting around (metro, bus, taxi, walking) so you can figure out if you want to be near a metro station (what line?), etc. Keep in mind that the close you are to the city center the more expensive things will be so you will need to balance budget vs convenience and amenities. It is helpful at this stage to look at a map of the city/area so you can see easily where the different neighborhoods are and how close they are to various attractions.

4. Start your research. Start looking at least six months in advance if you are traveling in high season. Many properties will be listed across multiple websites so don’t be surprised if things look familiar. It can get overwhelming and confusing fast so start with one site (I usually start with vrbo or, sort by my dates, budget, preferred neighborhood, and requirements list. Keep in mind that on AirBnB you will need to select if you are looking for a room, shared place, or entire home. We always want to privacy and security of the entire home. As you begin to go through the listings, favorite all properties that look interesting so that you can go back later and narrow down your short list. Be sure to sign in and create an account so that your favorites are saved for the future and across devices. Also keep in mind that some sites offer more robust sorting and favoriting options then the mobile sites. You can also usually email or share your favorites to get other opinions.

5.Create a short list Create a short list of all the properties that meet your criteria. However, don’t narrow it down too much at this point. I recently spent hours and hours narrowing down a list to pick 1-2 favorites only to find them all booked when I contacted the owner. Keep in mind that these properties are listed on multiple sites and owners aren’t always great about keeping them up to date so you will need to contact all of the owners of interesting properties to determine availability.

6. Read the fine print This is where you need to be very detail oriented. Carefully look at the following:

  • How many bedrooms?
  • What type of beds are in each room?
  • What floor is it on?
  • Is there an elevator? Are there steps to get to the elevator?
  • What is the check in time? Do they accommodate early/late check in?
  • What is the check out time? Do they accommodate late/early check outs?
  • What deposit is required?
  • Is there a cleaning fee?
  • Are linens included?
  • How many towels are provided?
  • Is additional cleaning available?
  • Is there a washing machine?
  • Is there an actual dryer? In Europe, most say there is a dryer and when you get there you find out it is only a drying rack.
  • Is there a dishwasher?
  • Is there WiFi? Free? Sometimes they will say free Internet and it is really only a hard line modem/router. How many devices can it support?
  • Is there a TV? Satellite with English language programming or just local?
  • Is there AC in every room or just the main room?
  • Is there a floor plan?
  • Do the furnishings look like they are attractive and in good shape?
  • When do you need to pay the deposit and when/how do you pay the balance?
  • How will you get the security deposit returned? Be sure to follow up on this!
  • Can your host help with transportation or restaurant recommendations?
  • Does your host speak English (or your native language?)
  • What is the parking situation?

7. Read reviews. Read the reviews of all the properties on your short list carefully. Look for red flags like noise, water pressure, neighborhood, service, comfort, etc. You can usually tell who is expecting the Four Seasons and was disappointed versus legitimate concerns. Eliminate those properties that cause concern.

8. Map them. Each site will provide a map or the area on the site and perhaps a couple photos of the exterior but I find these to be somewhat inaccurate as they are often just of a street in the area. Try to find the actual property address and then plug it into Google Maps to find out exactly where it is. Pro tip: Look at Google Street View to see what the entire neighborhood looks like and eliminate any that look sketchy.

9. Contact property owners. By now you have a pretty good idea what your short list is and it is time to contact owners to get any open questions answered and find out availability. This is also a chance to see how friendly, helpful and responsive they seem. If they are responsive and helpful now they probably will be upon arrival.

Once you have made your final decision, confirm your rental as soon as possible. As you get closer to arrival, touch base with your host to let them know your arrival details. Be sure to bring along their contact information and deposit (cash or charge) so that you can contact them upon arrival and arrange to meet at the property.

When you arrive
1. Contact your host upon your arrival at the airport/train station and arrange your meeting.
2. Walk through the property and note any damage.
3. Make sure you are shown how to operating all the appliances, lift, door locks, TV, WiFi, etc.
4. Ask where the closest market is.
5. Ask for restaurant recommendations.
6. Ask for taxi company numbers or the location of the nearest taxi stand and public transportation stop.
7. Arrange your check out time and fully understand the process.

After your stay be sure to go back and review the property to help future travelers make their decisions.

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Publish Date: September 1, 2014

9 thoughts on “Tips for Using AirBnB and vrbo”

  1. Carole Heiman Kezios

    All really good tips but I would like to point out that not all vacation rental owners furnished their properties with hand-me downs. Our homes are intentionally American homes in Athens Greece, designed and furnished with all new furnishing & imported Sealy beds. Because we’re expats, we get what it is like to come to a country where you can’t speak the language, and many of our guests stay we provide better concierge services than a hotel. These tips are great and all will work with HomeAway and VRBO (more challenging with Airbnb because they won’t let you speak directly or really find out about the property owner until after you book & pay), in fact I would add that you should pick up the phone and CALL the owner to really get an idea of what kind of customer service you will get should you choose to book.
    Happy travels everyone!
    Carole from

  2. Julius from Traveltipy

    Airbnb is great for long term stays. E.g. if you stay for a month you can find rooms even for $500/month/3 persons. Which is really great! You will hardly find a hotel for such price.

  3. I’ve never used AirBnb, but we just started renting homes instead of hotels/motels. I love the list of things to look at in the fine print. Very helpful.

    1. Thanks Jessica, after doing this a few times I have gotten savvy on the way things are phrased and what is omitted. And Google Street view is my secret spy cam for checking out the neighborhood!

  4. Awesome tips!! I haven’t stayed in an apartment other than via AirBnB. But I love it – one of my favorite places I’ve ever stayed was in an apartment in Jakarta. The building was in a small local village – so we got a real taste of local life there. Plus it had a rooftop terrace!

    1. That sounds great! The apartment we rented in Barcelona had a terrace overlooking the city and I loved handing out on it.

  5. I use Airbnb all the time and love it. I have yet to use Homeaway…is it similar? I would say that your tips are pretty complete here and I especially agree with checking out the area and reviews before booking.

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